Terms and Conditions
Last updated: JuNE 2025
Her Aligned Mind, LLC Group Coaching & Membership Community Guidelines, Terms & Conditions
Effective Date: June 18, 2025
Welcome to Her Aligned Mind, a coaching and membership community designed to support personal alignment, empowerment, and intentional growth. Please read these Terms and Conditions (“Agreement”) carefully before participating in any services, sessions, or content offered through the community.
By registering, accessing, or participating, you agree to comply with and be bound by the terms outlined below.
1. Nature of Services
1.1Definition of Coaching
Group coaching is a professional, collaborative process that fosters personal growth through guided discussions, shared experiences, and skill-building exercises. Coaching does not diagnose, treat, or provide mental health interventions. Instead, it focuses on supporting you in identifying goals and implementing strategies for personal and professional empowerment.
1.2 Not Therapy or Medical Care
Participation in Her Aligned Mind does not constitute counseling, therapy, psychological treatment, clinical supervision, or medical advice. Though the facilitators may hold clinical credentials, all services provided through this platform are strictly educational and coaching-based.
Participation in Her Aligned Mind does not establish a clinician-client relationship between you and Hannah Allen. Participating in services provided by Her Aligned Mind is not a substitute for clinical therapy, mental health treatment, or any form of licensed psychological services. If you are in need of therapy or clinical mental health services, it is your responsibility to seek appropriate professional support. Hannah Allen participates in this collective solely as a coach and educator.
While Hannah Allen is a Licensed Mental Health Counselor in the State of Washington, the coaching services provided are not psychotherapy or counseling, nor is it intended as healthcare of any kind. In addition, your participation in coaching is not intended to diagnose or treat any physical or mental illness, dysfunction or condition, nor should it be considered a substitute for any healthcare services.
By enrolling, you acknowledge that:
No clinician–client relationship is established
The psychotherapist-client privilege will not apply
This is not a substitute for therapy or licensed mental health care
This community does not:
Diagnose or treat mental health conditions
Replace therapy, counseling, or medical services
Establish any therapist-client or medical-provider relationship
Diagnose or treat any mental or physical health condition
If you are experiencing a mental health crisis or require therapy, please consult a licensed healthcare provider or contact emergency services.
1.3 Scope of Membership
Her Aligned Mind is a space for personal growth and empowerment, learning and peer support among members, coaches, and collaborating professionals. Any advice or insights shared within this space are not clinical recommendations.
Group coaching sessions and membership services are held virtually and include interactive video calls, recorded workshops and courses, and downloadable tools for continued self-reflection. Additional self improvement offerings not listed here may be provided.
These offerings are designed to:
Support clarity and aligned decision-making
Foster empowerment and growth
Create connection with like-minded individuals
All participation is voluntary and self-directed. You are responsible for how you apply any tools, insights, or practices from the program. Members are responsible for independently assessing the applicability of the information provided within this community. Hannah Allen and/or Her Aligned Mind is not liable for any decisions, actions, or outcomes resulting from your participation. This program is educational in nature and offers no guarantees regarding outcomes. You are responsible for how you apply the content, and any decisions made based on this information are your own.
2. Group Coaching Sessions and Fees
Group coaching sessions are offered through a virtual, automatically renewing subscription model. Participants/members are billed monthly and must provide written notice of cancellation at least 30 days before their renewal date. Payments made are non-refundable except at the sole discretion of Her Aligned Mind.
3. After-Hours & Crisis Services
Her Aligned Mind does not provide after-hours or crisis services. In case of an emergency, please call 911, 988, or visit the nearest emergency department. A 24-hour crisis line is available at 800-584-3578.
4. Privacy & Group Conduct
You agree to maintain the privacy of all members and not share any identifying or sensitive information discussed during sessions. While we encourage open sharing, this is a peer-based coaching community, and the legal protections of confidentiality do not apply.
Inappropriate behavior, harassment, or breaches of confidentiality may result in removal from further participation in the group without refund.
5. Recording Policy
To support participant learning and provide continued access to coaching content, group coaching sessions will be recorded by the facilitator and made available for replay to members. Workshops, special presentations, and other service offerings may also be recorded at the discretion of Her Aligned Mind and added to member resources for on-demand access.
If you do not consent to being recorded, please let your facilitator know in advance of the group session. Recordings will not be shared outside of the membership platform without additional consent.
Participants may not record, save, or distribute any session recordings, audio, video, or screenshots without prior written permission from Her Aligned Mind, LLC. Unauthorized recording, sharing, or misuse of session content may result in immediate termination of membership without a refund and may be subject to legal action.
If you have concerns regarding recordings, please contact [email protected] before participating.
5.1. Use of Member/Participant Feedback for Social Media & Content Policy
By participating in group coaching and membership services, you agree that Her Aligned Mind may use anonymous feedback, testimonials, or general insights shared within the group for promotional, educational, or content creation purposes (e.g., social media posts, website content, marketing materials). No personally identifiable information will be used without explicit written consent. If you do not wish for your feedback to be used, you may opt out by submitting a written request to [email protected].
6. Privacy Policy / Data Collection
Her Aligned Mind respects your privacy. Any personal information collected during the registration process, in coaching sessions, or through participant communications is used solely for administrative purposes and to improve service delivery. We do not share, sell, or distribute your personal information to third parties without your explicit consent, except as required by law.
While group coaching content is kept private, the legal rules of confidentiality for healthcare information will not apply to our relationship. In addition, we cannot create a clinician/client relationship and the rules of privilege will not apply. As mandated by law, I must report suspected abuse or neglect of children (RCW 26.44) and vulnerable adults (RCW 74.34).
Finally, participants are also expected to respect the privacy of other members and not disclose shared information outside of the group setting. This includes, but is not limited to, discussions, personal experiences, and any identifying details shared during coaching sessions. Any breach of participant privacy may result in immediate termination of membership without a refund.
7. Intellectual Property & Content Use
All materials, recordings, and resources shared within the membership are the intellectual property of Her Aligned Mind and may not be copied, distributed, or used commercially without express written consent from Her Aligned Mind, LLC.
8. Limitation of Liability
To the maximum extent permitted by law, Her Aligned Mind and Hannah Allen shall not be held liable for any direct, indirect, incidental, special, consequential, or punitive damages arising out of or related to your participation in the community, coaching sessions, or use of any materials provided.
You acknowledge and agree that you are fully and solely responsible for any personal, relational, financial, or professional decisions and actions you take as a result of participating in this coaching experience. No guarantees or warranties are made regarding specific outcomes, and all decisions made based on content or conversations within the community are undertaken at your own discretion and risk.
9. Governing Law
These Terms and Conditions shall be governed by and construed in accordance with the laws of the United States, without regard to its conflict of law provisions.
10. Termination of Participation / Access
Her Aligned Mind may remove or terminate access at any time for conduct violations, nonpayment, or at the discretion of the program leader. Members may terminate participation at any time and must provide written notice of termination as indicated above. Participants remain responsible for all fees incurred up to the termination date.
11. Modifications to Terms & Conditions
We reserve the right to modify these Terms and Conditions at any time. Any changes will be effective immediately upon posting. Your continued use of the membership area constitutes acceptance of the revised terms.
By signing below, you acknowledge that you understand and agree to the terms outlined above and choose to participate in group coaching services.
12. Contact Information
If you have any questions about these Terms and Conditions, please contact us at [email protected].
By registering for and accessing the Her Aligned Mind Membership Area and/or any products and/or services provided by Her Aligned Mind, you acknowledge that you have read, understood, and agree to be bound by these Terms and Conditions.
